Privacy Policy

GCGC Team Management System

Last updated: January 23, 2026

Introduction

Welcome to the GCGC Team Management System ("TMS", "we", "our", or "us"). We are committed to protecting your privacy and ensuring the security of your personal information.

This Privacy Policy explains how we collect, use, store, and protect your information when you use our team management application, including our Google Calendar integration feature.

Information We Collect

Account Information

  • Full name
  • Email address
  • Profile picture (optional)
  • Contact number (optional)
  • Department and organizational information

Task and Activity Data

  • Tasks you create, edit, or are assigned to
  • Comments and collaboration data
  • Calendar events and deadlines
  • Activity logs within the application

Google Calendar Data (When Connected)

  • Calendar event titles and dates
  • Event descriptions
  • Event times and durations

This data is only accessed when you explicitly connect your Google Calendar to our application.

How We Use Your Information

We use your information to:

  • Provide and maintain our team management services
  • Allow you to create, manage, and track tasks
  • Enable collaboration with your team members
  • Sync your tasks and deadlines with Google Calendar (when enabled)
  • Send notifications about task updates and deadlines
  • Improve our services and user experience

Google Calendar Integration

Our application offers optional Google Calendar integration to help you sync your tasks and deadlines.

What We Access

  • Read access to view your calendar events
  • Write access to create task deadlines in your calendar

What We Do NOT Do

  • We do NOT store your Google password
  • We do NOT access calendars you haven't authorized
  • We do NOT share your calendar data with third parties
  • We do NOT sell any of your data

Your Control: You can disconnect Google Calendar at any time from your settings. When disconnected, we immediately stop accessing your Google Calendar data.

Data Security

We implement appropriate security measures to protect your personal information:

  • All data is transmitted over secure HTTPS connections
  • Passwords are encrypted and never stored in plain text
  • Access to user data is restricted to authorized personnel only
  • Regular security audits and updates are performed
  • Google OAuth tokens are stored securely and encrypted

Data Retention & Deletion

We retain your data only as long as necessary to provide our services:

  • Account data is retained while your account is active
  • You can request deletion of your account and associated data at any time
  • When you disconnect Google Calendar, we delete stored calendar sync data
  • Deleted data is permanently removed from our systems within 30 days

To delete your data: Contact your system administrator or email us at the contact address below.

Your Rights

You have the right to:

  • Access - Request a copy of your personal data
  • Correction - Request correction of inaccurate data
  • Deletion - Request deletion of your data
  • Withdraw Consent - Disconnect third-party services like Google Calendar
  • Data Portability - Request your data in a portable format

Third-Party Services

Our application integrates with the following third-party services:

These services have their own privacy policies, and we encourage you to review them.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: aiofficer.gcgc@gmail.com

Organization: GCGC Team Management System

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